WaterAid is an international non-for-profit organization dedicated to helping people break free from poverty and disease, unlock their potential and change their lives for good through improved access to clean water, decent toilets and good hygiene. WaterAid started its operation in Nigeria in 1995. Since then it has successfully executed several intervention programmes as outlined by its objectives and has made impact in the lives of the very poor. WaterAid with the country office in Abuja currently works in Bauchi, Enugu and Plateau States with funding from various donors and partners.

Position fill below.

• Job Title: Finance Officer
• Place of work: Bauchi, Nigeria
• Pay Band: Grade D
• Contract type: 2 years (Fixed term)
• Reports to: State Programme Lead- Bauchi
• Manages: None
• Travel: Potential travel to field to be determined based on needs

Team description

WaterAid is an international not-for-profit organisation dedicated to helping the poor and marginalized people break free from poverty and disease and change their lives for good through improved access to clean water, decent toilets and good hygiene. Since 1995, WaterAid has dedicatedly worked with the governments and people of Nigeria to support the implementation of sustainable Water, Sanitation and
Hygiene (WASH) interventions and programme. WaterAid has continued to advocate for the primacy of achieving WASH goals as central to delivering the SDG targets.

As a leader in the WASH sector in Nigeria, we are consistently required to design and implement all our programme in a manner that demonstrates learning and innovation in order to maximize our effectiveness and impact. The FIT team is tasked to maintain highest standards of stewardships and accountability by developing tools, processes and systems for recording, tracking and reporting financial transactions in a transparent and systematic manner; supporting financial capacity building for WaterAid staff and partners and potentially to wider WASH sector actors to achieve universal access to WASH and for ensuring availability of finances required to deliver our work.

Job purpose 

This role will ensure compliance with WaterAid financial policies and procedures for payments, receipts and cash management, and ensure completeness and accuracy of WaterAid financial accounts as well as escalating issues to the State Programme Lead and the Head of Finance & IT as may be necessary. This role provides all round financial and sub award administration / support to WaterAid Nigeria field operations to ensure effective and efficient management of donor funding. The post holder is responsible for supporting program managers in budgeting and tracking implementation burn rate, application of donor funding by WANG staff and partner organizations and their staff in line with GAAP; staff compliance with WaterAid and any donor specific financial policies & procedures requirement; the appropriate use of and application of grant funds and accurate and timely submission of financial reports in line with approved budgets. The Finance Officer will also build capacity of WaterAid staff in Bauchi State Office on various aspects of financial reporting and grants management.

Accountabilities

Key Responsibilities

• Financial Reporting: Prepare monthly cost recovery analysis and reconcile cost recharges to the GAC – EmpowerHer project for compliance with Global Affairs Canada grant principles. Prepare project financial reports, consistent with donor and WaterAid procedural and reporting requirements (monthly, quarterly, six monthly and annually). Deal with request for transfers to staffs and partners in a timely manner whilst ensuring full compliance is achieved with financial regulations in reviewing request for fund transfers to staffs and partners. Provide timely and accurate input into Month end and Year end processes. Preparing project / donor reconciliation of staff advances on a
  monthly basis confirming accuracy of balances and timely retirement of outstanding advances.
• Internal Controls: Ensure accurate and adequate documentation and recording of WaterAid Nigeria expenditures in compliance with country programme and global policy and procedures. Provide support throughout external & other audits, including preparing relevant supporting evidence and records needed.
• Grant Management: Prepare accurate and timely project financial reports using standard Global Affairs Canada grant reporting template. Assist in budget preparation and support programme team to manage donor fund by providing accurate and timely financial report. Work closely with the Partner Finance Officer with partner management in the State. Build capacity of all project staffs on donor compliance requirements. Support project managers in reviewing budget vs actual monthly expenditure report for variance explanation.
• Tax Management: Responsible for Statutory remittance in the State and follow up to ensure all tax matters are resolved. Prepare the monthly statutory remittance of payroll deductions for the Bauchi State staffs for remittance to relevant tax authority. Prepare monthly and year end PAYE returns and to process tax clearance certificate. Prepare and reconcile Withholding Tax and Stamp Duty on a monthly basis and to ensure timely remittance of deductions from vendors and suppliers. File annual tax returns for Bauchi state within agreed timelines.

• Programme Support: Support the State Programme Lead and Project Managers in processing payments to service providers and suppliers. Ensure complete and valid supporting documentation for payment request before completing the digital app. Periodic review of. 
  Provide support to the Project team for activity costing, budgeting and preparation of annual costed work plan. Mapping of work plan to donor budget and to assign activities to donor budget lines. Provide relevant support to proposal development, including budget development, for new opportunities.
• Policy and Procedure: Guide and provide support to staff in the application of WANG chart of account, budget code, annual planning, budgeting, activity costing, forecasting, financial policies and procedures. Conduct project specific finance induction for new staffs and partners.
• Month & Year End: Provide timely and accurate input into Month end and Year end processes. Take responsibility for reviewing & reconciling Balance Sheet accounts including bank accounts and making corrections as necessary following the approval of the Head of Finance and IT. Maintain proper filling of all financial and accounting records on Finance Shared Drive.
• Risk Management: Regularly review assigned risk management roles, ensure data integrity and adequate controls are in place and report accordingly.
• Cash Management: Prepare monthly cash request for the State office. Maintain office petty cash for adequacy and safety. Ensure weekly cash counts and timely reimbursement of office imprest.
• Fixed Asset: Prepared and maintained project asset register in compliance with WaterAid and donor requirement. 

Person Specification

Essential Criteria

• A Bachelor’s degree in Accounting or Finance
• Professionally Qualified Accountant and a member of an internationally recognised accounting body i.e., Institute of Chartered Accountants of Nigeria (ICAN), ACCA, CIMA, ACA or CPA 
• Minimum of 4 years post qualification experience, of which at least two must be in a finance transaction processing role 
• Experience with people management 
• Strong knowledge of fund accounting regulations for non-profit organisations 
• Experience of monitoring budgets and systems development. 
• Strong knowledge of financial management best practices 
• Experience of using an accounting package preferably SUN Accounting 
• Experience of cash flow management 
• Basic Knowledge of IT systems & packages 
• Excellent computer skills, particularly Excel & Word (MS Office in general) 
• A team player

Desirable Criteria

• Master’s Degree in Business Administration or a related field
• Membership of other relevant professional body e.g., the Chartered Institute of Taxation or Auditors.
• Knowledge of local finance and tax legislations.
• Experience of developing, monitoring and reporting systems.
• IT systems design.

Skills / Ability / Personal Qualities

• Organizing, Planning, and Prioritizing Work — Developing strategic goals and plans to prioritize, organize, and accomplish your work.
• Monitoring — Monitoring/Assessing performance of self, other individuals, or organizations to
  make improvements or take corrective action
• Making Decisions and Solving Problems — Analysing information and evaluating results to choose the best options to solve problems.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most cost-effective option.
• Information Processing — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
• Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
• Influencing others — Convincing others to change their minds or actions.
• Initiative — willingness to take on responsibilities and challenges.

Method of Apply

If you are interested in the position and have the right skills and attributes, complete the application form online. APPLY HERE

Application Dealine:

19 February 2025

NB: Only candidates shortlisted for interviews will be contacted.

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